Report BUSFM001: Statement of Account (Fund Summary) Description
Purpose:The Fund Summary provides a financial summary of the fund including budget, encumbrance and actual revenue and expenditure information for the current month and fiscal year.
Description of Significant Components
Report Month: The month for which information on the report is provided.
Fund Administrator Name: The name of the individual who is responsible for the fund and authorized to approve expenditures against the fund. The Principal Investigator is always the responsible party on research grant and contract funds.
Fund Number/Title: The number and name of the fund for which information is provided.
Executive Code: The code which identifies the President, Provost, or Vice-President who is responsible for the fund.
School/Division Code: The code which identifies the school or division to which the fund is assigned.
Department Code: The code which identifies the department to which the fund is assigned.
Account Code/Description: The code identifies the specific type of revenue source or expenditure within a fund.
Summary totals are provided for the following categories of expenses:
|Beginning Fund Balance|
|Fund Balance as of July 1 of the Current Fiscal Year|
|Revenues and Additions:|
|Revenues||Account Codes 5xxxxx|
|Expenditures and Deductions:|
|Personnel Services||Account Codes 6xxxxx|
|General Expenses||Account Codes 7xxxxx - 78xxxx|
|Capital Expenses||Account Codes 799xxx|
|Transfers||Account Codes 8xxxxx|
|Recoveries||Account Codes 9xxxxx|
|Total Expenses||Account Codes 6xxxxx-9xxxxx|
|Net Expenses||Revenues less Total Expenses|
|Ending Fund Balance||Beginning Fund Balance plus Net Expenses|
Revised Budget: The revised budget for the fiscal year (original budget plus or minus temporary and permanent budget revisions).
Current Month Actual: Actual revenue and expenditure totals for the current month.
Fiscal Year Actual: Actual revenue and expenditure totals for the fiscal year.
Commitments: Commitment of budget funds resulting from a personnel position, purchase order, or requisition, etc.
YTD Actual & Commitments: Actual revenue and expenditure totals for the fiscal year plus encumbrances (i.e., current commitment of budget funds). This total represents budget funds which have been utilized year-to-date.
Budget Variance: Revised budget less year-to-date actual revenues/expenditures and encumbrances (i.e., available budget funds). Positive items represent favorable variances; negative items represent unfavorable variances.
Percent Used: The portion of budget funds which have been utilized year-to-date (i.e., year-to-date actual and encumbrances divided by revised budget).