Rules and Procedures of the Faculty Assembly of the School of Medicine
Article I: NAME
The representative body for the full-time faculty of the School of Medicine of Saint Louis University shall be called the Faculty Assembly of the School of Medicine (herein referred to as "the Faculty Assembly").
Article II: PURPOSE
The purpose of the Faculty Assembly is to enable the full-time faculty to participate in the shared governance of the School of Medicine in an advisory capacity to the Dean as specified in the Faculty Manual. The goal of the Faculty Assembly is to strengthen the academic mission of the School of Medicine.
The Faculty Assembly shall carry out its obligations through a determination of the 'sense of the full-time faculty' on issues regarding the academic policies of the School of Medicine and the communication thereof to the Executive Committee of the Faculty and the Dean of the School of Medicine, and to the Faculty Senate, the Provost, and the President of Saint Louis University, whenever appropriate.
Article III: MEMBERSHIP
All full‑time ranked faculty members in the School of Medicine shall be voting members of the Faculty Assembly.
Article IV: MEETINGS
Section A. General Membership Meetings
The proceedings of the Faculty Assembly shall be conducted through open meetings and via a listserve over the Internet. The Faculty Assembly shall convene at least twice a year. Additional meetings may be convened by the Executive Committee of the Faculty Assembly: 1) as deemed necessary by a majority of the Executive Committee, 2) on request to the President of the Faculty Assembly by the Dean of the School of Medicine, or 3) on written petition signed by 15 members of the Faculty Assembly.
Section B. Agenda Items
Agenda items for discussion either on the listserv (internet) or at meetings shall be determined by the Executive Committee and shall include all items brought to the Secretary of the Faculty Assembly by members of the Faculty Assembly at least two weeks prior to a meeting.
Section C. Conduct of Meetings and Transactions
All official business of the Faculty Assembly will be transacted either at meetings of the Faculty Assembly or by utilizing a secure electronic voting mechanism. A quorum of the full-time Faculty, defined as 7% of the full-time Faculty at the beginning of the academic year, will be required to transact the official business of the Faculty assembly.
The President of the Faculty Assembly shall preside over meetings of the Faculty Assembly and the Executive Committee. The President shall appoint a Parliamentarian, and meetings shall be conducted according to Robert's Rules of Order Newly Revised (Ninth Edition, 1990). A detailed agenda of the Faculty Assembly shall be provided to all members of the Faculty by e-mail no less than two weeks prior to a meeting.
Article V. Executive Committee of the Faculty Assembly
The membership of the Executive Committee shall be the President of the Faculty Assembly (who shall chair the Executive Committee), the Secretary of the Faculty Assembly (who shall both be selected by the Faculty Senators from their number), and four additional full-time Faculty elected by the membership of the Faculty Assembly. The Secretary shall be responsible for keeping the minutes of both the Faculty Assembly and the Executive Committee, and for conducting elections.
The Executive Committee of the Faculty Assembly shall advise and make recommendations to the Dean of the School of Medicine and other members of the Administration, as appropriate, with regard to the sense of the Faculty Assembly, as substantiated through the listserv and/or the minutes of the meetings of the Faculty assembly, on any and all matters pertaining to the academic life of the School of Medicine, including but not limited to education, research, and medical practice.
Article VI. Nominations and Elections
Candidates for the elected positions on the Executive Committee shall be nominated either by self-nomination or by nominations from the general Faculty with the consent of the nominee. The Secretary of the Faculty Assembly will announce a request for nominees in the Spring semester. All candidates shall prepare a brief biography and statement as to why they are interested in running for this office. These elections will occur in the late Spring to enable the new officers to assume their responsibilities on July 1. Ballots will be distributed and tallied by the Secretary of the Faculty Assembly. The elected members will be: two representatives from the basic science departments and two representatives from the clinical science departments. Terms will be for two years, with one position in each category being available each year (staggered terms). For the initial election, the candidate in each group with the highest votes will be given the two-year term and the second highest a one-year term. Members of the Executive Committee may not serve more than two consecutive terms without an interval of at least one year.
Article VII. OPERATION OF THE FACULTY ASSEMBLY
When an issue of sufficient concern to the Faculty is brought before the Faculty Assembly, the Executive Committee will appoint interested members of the Faculty to a panel focused on the issue at hand. The purpose of the Faculty panel will be to bring all relevant information to the Faculty Assembly, so that the Faculty has the necessary information to take a position on the issue before it. The panel will be dissolved once a position on the issue has been taken by the Faculty. Meetings of the panels will be announced and open to all members of the Faculty.
Article VIII: MINUTES
The Faculty Assembly Secretary shall keep official minutes of the meetings of the Faculty Assembly and of the Executive Committee. An accurate summary of these minutes will be distributed electronically to all members of the Faculty Assembly of the School of Medicine. Minutes will include the number of members present at the meetings of the Faculty Assembly, and the numerical vote on all items of business brought to a vote.
Article IX: AMENDMENTS
Any amendments proposed to these Rules and Procedures of the Faculty Assembly of the School of Medicine should be submitted to the Executive Committee in writing and in the exact form for consideration at least 30 days prior to the next regularly scheduled meeting of the Executive Committee of the Faculty Assembly, at which time all proposed amendments received since the previous meeting shall be reviewed and perfected in consultation with the author. The proposed amendment(s) with comments of the Executive committee will be distributed to members of the Faculty Assembly at least two weeks before the next regularly scheduled meeting of either the Faculty Assembly or the Executive Committee where the amendment will be discussed. There must be interval of at least one month between the discussion and a vote on the proposed amendment. If a proposed amendment is to be considered at a special meeting, the proposed amendment must again be distributed at least two weeks prior to such a meeting.
Amendments will be passed by a two-thirds majority of a quorum of the full-time Faculty of the School of Medicine (i.e., the Faculty Assembly). Such amendments become effective as of the beginning of the following academic year.