FOIDOCH (Document History) Form in Internet Native Banner (INB)
FOIDOCH allows users to enter a document number (e.g., Requisition, Purchase Order, Direct Payment Voucher, or Business and Entertainment Expense Voucher) and see related document numbers. Please note that users may not "drill down" on this form, but must instead access SSB to see document details.
To find the purchase order number associated with a requisition, enter "REQ" at Doc Type and the eight-character requisition number (R#######) at Doc Code. Perform a NEXT BLOCK function. The purchase order number, if assigned, will display in the Purchase Order field.
In addition, users may enter "PO" at the Doc Type field and the eight-character purchase order number at the Doc Code field to see if there is activity associated with a specific purchase order. Again, the user must access SSB to see document details.
To find a check number associated with a Direct Payment Voucher (eSeeDPV) enter "INV" at Doc Type and the system-generated document number for the eSeeDPV (DP#####). Perform a NEXT BLOCK function. The check number, if a check has been issued, will display in the Check field. Again, the user must access SSB to see document details including the check date.
How to interpret the Status indicator field on INB form FOIDOCH:
|Blank||Requisition is not complete-user must complete the document for the requisition to begin the approval process.|
|S||Suspended-accounting line(s) must be corrected before document may be completed.|
|C||Completed-requisition is complete and is routing for approvals. See SSB View Document Approval History for approval status.|
|A||Approved-requisition has completed the approval process and is posted as a reservation in Banner Finance. See below for purchase order status.|
|X||Cancelled-requisition has been cancelled on INB form FPARDEL.|
|Blank||Purchase Order is not complete-purchase order number has been assigned by Purchasing, but document is not complete. Requestor should contact Purchasing to follow up on status of purchase order.|
|A||Approved-purchase order is complete and posted to Banner Finance. Requestor should receive via e-mail .pdf copy of purchase order and vendor should receive faxed purchase order document. (If there is no fax number in Banner for that vendor, the purchase order is sent via U.S. mail.)|
|C||Completed-invoice is complete and requires approval. See SSB View Document Approval History for required approval. (Change document Type from Requisition to Invoice.)|
|A||Approved-invoice has required approvals and check will be issued according to payment due date.|
|P||Paid-check has been issued.|