SAINT LOUIS UNIVERSITY
STAFF VACATION POLICY
Inherent in the Saint Louis University mission is the heritage and tradition that promotes 1) the emotional, social, intellectual needs of the individual, and 2) the freedom of the individual to determine how these needs are to be met.
The University provides paid vacation so that employees can rest, rejuvenate and maintain a healthy and productive work environment.
This policy applies to all regular staff of Saint Louis University, with the exception of employees in a collective bargaining unit or employees of the Madrid campus.
The University provides paid vacation time to eligible staff to be used however and whenever the need or desire arises, provided supervisory approval is obtained and the desired number of vacation hours have been accrued.
Managers are responsible for approving vacation time, and time keepers are responsible for accurately tracking vacation time.
Regular staff assigned to eligible employee classes, who are budgeted and work a minimum 40 hours biweekly or .5 FTE monthly, are entitled to vacation accrual. Vacation hours accrue each pay period and are based on hours worked during that pay period.
7.1.2 Vacation Accrual Amounts
Vacation pay is equal to base salary exclusive of overtime or shift differential. Vacation time may be taken as time accrues at any point during the year. Staff members may carry over vacation balances from one year to the next to a maximum accrual of 200 hours.
7.1.2 Days Accrued for Years of Service
7.1.3 Vacation Hours Accrued for Years of Service
The following salaried (exempt) employee classes accrue hours of vacation each month based on FTE percentage:
Employees, who separate from Saint Louis University and are rehired within one (1) year, will have prior service counted for the purpose of vacation accrual.
7.2 Vacation Use
Vacation may be taken in a single continuous period, in separate weeks, in days, or in one (1) hour increments.
7.3 Vacation Pay in Lieu of Time Off
Employees may not receive payment of vacation during a week in which they have already worked their scheduled hours or any other time off that exceeds scheduled hours.
7.4. Vacation Pay at Time of Separation
The balance of an eligible staff member's accrued vacation, up to a maximum of 40 hours, will be paid in the event of separation from the University. The balance, as it appears in human resources information system, will be verified by the department head before payment is made. Newly hired employees who have not completed an initial six (6) month orientation period are not eligible for vacation pay out upon termination.
Employees covered by a collective bargaining agreement should refer to their contract for information on vacation.