Policy on Timely Warning Notification
The Assistant Vice President in charge of the Department of Public Safety and Emergency Preparedness (DPSEP) or his designee, develop Campus Safety Notice messages for the University community, in coordination with University Communications, to notify members of the University community about crimes that occur on campus, where it is determined that the incident may pose an ongoing threat to members of the University community. The Campus Safety Notice message will be launched by the Assistant Vice President, DPSEP. In the absence of the DPSEP Assistant Vice President, the DPSEP Assistant Director - Field Operations, Emergency Preparedness Coordinator, or Assistant Director - Administration will launch the notice. In the event these individuals are occupied with the emergency situation or are otherwise unavailable, the Campus Safety Notice message will be launched by the Assistant Vice President, University Communications, with input from DPSEP. In his absence, the notice will be launched by the Director, University Communications-Medical Center, or the Communications Officer-University Communications. The Campus Safety Notice will include information that will promote safety and will aid in the prevention of similar crimes. The decision to issue a Campus Safety Notification is made on a case-by-case basis considering the validity of the information about the crime reported to DPSEP, facts surrounding a crime, the nature of the crime, continuing danger to the campus community, and risk of compromising law enforcement efforts.
Campus Safety Notices are usually disseminated for the following FBI Uniform Crime Report/National Incident Based Reporting System Classifications: arson, criminal homicide, sex offenses (forcible rape, forcible sodomy, sexual assault with an object, forcible fondling, incest, and statutory rape), robbery, aggravated assault, burglary, and hate crimes. Cases of aggravated assault and sex offenses are considered on a case-by-case basis, depending on the facts of the case, and the information known to DPSEP. For example, if an aggravated assault occurs between two students who have a disagreement, there may be no ongoing threat to other members of the University community; therefore, a Campus Safety Notice would not be disseminated. Sexual assaults are considered on a case-by-case basis, depending on the facts of the case, when and where the incident occurred, when it was reported, and the amount of information known by DPSEP.
In an effort to provide timely notice to the University community, and in the event of a serious incident which may pose a threat to members of the University community, an email Campus Safety Notice is sent to all students, faculty and staff.
Updates to the University community about any particular case resulting in a Campus Safety Notice may be distributed via email, may be posted on the DPSEP website, or may be shared with UNews and Newslink. The University may not provide timely warnings about those crimes reported to a pastoral or professional counselor.