SLU Community Can Provide Feedback on Policy Update

01/19/2024

The University community has the opportunity to provide feedback during a 30-day comment period on an update to a policy. The policy relates to record management and retention.

The policy and feedback form can be found on the Policy Program website.

Record Management and Retention Policy 

The purpose of this policy is to establish a records management governance structure for Saint Louis University that:

• Meets business needs;
• Preserves Saint Louis University's history;
• Fulfills all federal, state, accreditation, and other legal and institutional requirements;
• Maintains privacy and security of institutional and constituent information;
• Retains access to records throughout required retention period;
• Maintains a consistent, orderly, and effective process of records review and transfer;
• More efficiently uses resources, to minimize the costs associated with retention of records; and
• Governs the appropriate destruction of outdated and unnecessary records.

The main changes to the policies from the current version:

• Record Retention Committee was established to provide oversight of updates to the retention schedule, review of records, and guide procedure creation.
• Changed policy ownership to the University level (was Provost level previously).
• Changed the responsible official to VP Compliance and Ethics (recommendation from the Committee).
• Moved policy into the University template.

Feedback on this policy will be accepted until February 21, 2024, at 5 p.m. Send any questions to Michael A. Reeves, Ph.D., Assistant Vice President of Compliance, at 314-977-5880 or by email at Michael.reeves@health.slu.edu.